Privacy Policy

Who we are

Our website address is:

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


Who we share your data with

Data will be shared with:

Conference Location: For the purposes of booking accommodation, transport, ticketing, food and other event requirements.

Event Organisers: for the purpose of running the event.

DPS: Credit card details or payment details for the purpose of receiving payment for the event.

We do not pass your information along to any other organisation without your explicit consent.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Contact us via the contact form found here: Contact Us

Additional information

How we protect your data

Payment security is managed through DPS for mutual security, Encryption protection is managed with an SSL (Secure Socket Layer) certificate, industry standard 128bit encryption software

All client information is held in a database at our offices. We may also have data with us on laptops belonging to the company while running your event. This data is secured by passwords and access is only given to staff members for the purposes of running the events.  IT staff may have access to the data under supervision for the purposes of backup and security.

What data breach procedures we have in place

Should a data breach take place we will attempt to notify you at the details provided to us, within 72 hours. We keep no credit card information, passwords or other critical data. We only keep contact details and information required to run the conference or event.

What third parties we receive data from

We use Google Analytics to discover who is visiting our site, what pages they visit and what technology they use to browse our site. This is completely anonymous.

We use DPS for credit card payments ( see our Terms and Conditions )

What automated decision making and/or profiling we do with user data

None. Other than knowing what technology is used to browse our site, so we may present information in the best possible format, we use no profiling or decision making technology.

Industry regulatory disclosure requirements

See our Terms and Conditions and Cookie Policy